P&L reports
P&L reports: which vehicle, driver, route and customer make money
The question owners cannot answer from a notebook is the one that matters most: which vehicles, drivers, routes and customers actually make money. The reports answer it from the entries you already make.
Definition
Vehicle P&L is one vehicle’s income (freight and extras from completed and billed trips) minus all its costs for a period: fuel, trip expenses, batta, repairs, tyres, tolls, loan EMI and fixed monthly costs such as insurance, road tax, permit and parking.
How is profit per vehicle calculated?
Vehicle P&L takes the freight and extras of the vehicle’s completed and billed trips, then subtracts fuel, trip expenses, batta, maintenance, tyres and tolls, plus the loan EMI and fixed monthly costs you set on the vehicle. It also shows cost per km and earning per km, and a waterfall chart from income to net profit.
- Fixed monthly costs: insurance, tax, permit, parking.
- Loan EMI from the vehicle’s finance tab.
- Planned and cancelled trips never count as income.
Which reports are in each plan?
Basic has trip P&L, a vehicle P&L summary, fuel and mileage, expense summary and document expiry. Pro adds driver, customer, route and fleet monthly P&L, break-even per vehicle, utilisation, outstanding ageing, tyre cost and FASTag reports. Premium adds the GST summary and the AI cost-leak report.
What does the owner dashboard show?
The dashboard shows today’s income, expense and profit, month-to-date profit, fleet status (on trip, available, workshop, idle), the top and bottom five vehicles by profit, six months of income against expense, alerts, receivables, recent trips and how many Smart Capture suggestions are waiting.
Quick actions add a trip, expense, fuel entry or vehicle. A branch filter and date range sit on top. Data-entry users can be hidden from profit figures.
FAQ
Frequently asked questions
Can I get profit figures on WhatsApp?
Yes, on Pro and Premium. The owner gets an evening summary and can ask, for example, “profit TN49AB1234 this month”.
Can I export reports for my accountant?
Every report exports to PDF and Excel, and can be shared on WhatsApp.
What is break-even per vehicle?
It is the income a vehicle must earn each month to cover its fixed costs and EMI plus its running costs, shown against what it actually earned (Pro and Premium).
At a glance
- Available on: Basic P&L on all plans; full P&L on Pro and Premium; GST summary on Premium
- Basic: trip P&L, vehicle P&L summary, fuel and mileage with suspect entries, expense summary, document expiry.
- Pro adds: full vehicle P&L, driver P&L, customer and route P&L, fleet monthly P&L, break-even per vehicle, utilisation, outstanding ageing, tyre cost and FASTag tolls.
- Premium adds: GST summary and the cost-leak report.
- Vehicle P&L includes loan EMI and fixed monthly costs (insurance, tax, permit, parking), with cost per km and earning per km.
- Every report shares one filter bar (date range, branch, vehicle, driver, customer) and exports to PDF, Excel or WhatsApp.
Related modules
Trips & dispatch
Kanban dispatch board, trip sheets, freight by km, tonne, hour or day, and profit the moment a trip closes.
Fuel & mileage
Every diesel fill with odometer and bill photo; km/l between full tanks and a flag when mileage drops.
AI insights
Cost-leak report, ask questions in Tamil, English or Hindi about your own figures, and bill photos read for you.
Ledgers & driver settlement
Customer, driver advance, supplier and loan ledgers; settle a driver’s advances, batta and salary in one click.
Start today
See your fleet’s profit this week
Add a few vehicles, record today’s trips and fuel, and watch the profit per trip and per vehicle appear. Our team in Thanjavur and Madurai can set it up with you on WhatsApp.
- 14-day free trial, no card
- Tamil, English and Hindi
- Phone and computer