Billing, GST e-invoice & e-way bill
Billing with GST, e-invoice and e-way bill, straight from your trips
Pick a customer, tick the completed trips and the invoice is ready, with GST worked out by place of supply. Send the PDF on WhatsApp, record payments against it, and on Premium generate the IRN and e-way bill without retyping anything.
Definition
RCM for GTA means reverse charge for a Goods Transport Agency: on many freight invoices the customer, not the transporter, pays the GST to the government. The invoice then shows the tax but marks it as payable by the recipient.
How do I make a GST invoice for trips?
Choose the customer and tick the completed trips you want to bill. The invoice fills in a line per trip with route, quantity, rate and amount. Add extras or a discount, and GST is applied as CGST plus SGST inside the state or IGST outside it, based on the customer’s place of supply.
- RCM option for GTA invoices.
- Series per branch and financial year.
- Print the PDF or send it on WhatsApp with a payment reminder and UPI link.
How are payments recorded against invoices?
A payment receipt records the customer, date, amount, mode and reference, and is allocated to open invoices oldest first, which you can change. The customer ledger then shows what is outstanding, and the outstanding ageing report groups it into 0–30, 31–60, 61–90 and over 90 days.
Customer credits in your bank account can also arrive as Smart Capture suggestions, already matched to open invoices, waiting for you to accept them.
How do e-invoice and e-way bill work?
On Premium, an issued B2B invoice can get its IRN through the WhiteBooks GSP integration, and the signed QR and IRN print on the PDF. E-way bills can be generated from a trip or an invoice, with the vehicle updated, the validity extended or the bill cancelled from the same screen.
Each company enters its own GSP login per GSTIN, stored encrypted. The integration needs GSP credentials to be set up during onboarding.
FAQ
Frequently asked questions
Does the app file my GST returns?
No. FleetLite prepares GST invoices, an e-invoice IRN and e-way bills (Premium) and a GST summary report for your accountant; filing returns stays with your accountant or GST practitioner.
Can I bill a monthly hire contract, not trips?
Yes, with the Contracts & sites add-on: it bills per month, day, hour, km, trip or tonne from the contract and the log sheets.
Does it work outside India?
Country packs for Mauritius, Malaysia, Singapore and the UAE print single-rate VAT, GST or SST invoices with the local tax number instead of CGST/SGST/IGST.
At a glance
- Available on: GST invoices and receipts on Pro and Premium; e-invoice and e-way bill on Premium
- Invoice lines come from ticked trips: trip number, route, quantity, rate and amount, plus extras and discount.
- GST is split into CGST + SGST or IGST by the customer’s place of supply; reverse charge (RCM) is available for GTA services.
- Invoice numbering runs per branch and financial year.
- The PDF carries totals, amount in words, bank details and a UPI QR code, and can be sent on WhatsApp.
- Premium: e-invoice IRN with signed QR, and e-way bill generate, update vehicle (Part B), extend and cancel, through the WhiteBooks GSP integration.
Related modules
Ledgers & driver settlement
Customer, driver advance, supplier and loan ledgers; settle a driver’s advances, batta and salary in one click.
Trips & dispatch
Kanban dispatch board, trip sheets, freight by km, tonne, hour or day, and profit the moment a trip closes.
Contracts, sites & customer portal
Hire contracts by month, day, hour, km, trip or tonne; site allotment, log sheets, contract billing and a customer portal.
P&L reports
Profit per trip, vehicle, driver, customer and route; cost per km, break-even, outstanding ageing.
Start today
See your fleet’s profit this week
Add a few vehicles, record today’s trips and fuel, and watch the profit per trip and per vehicle appear. Our team in Thanjavur and Madurai can set it up with you on WhatsApp.
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