Maintenance, tyres & batteries
Maintenance, tyres and batteries: fewer breakdowns, honest cost per km
Record every service and repair, get reminded before the next one is due, follow each tyre from purchase to retread to scrap with its real cost per kilometre, and keep every battery’s checks and warranty in one place.
Definition
Tyre cost per km is the purchase price of a tyre (plus any retreading) divided by the kilometres it actually ran on your vehicles, from fitment to removal. It shows which brand or supplier really gives the cheapest running.
How do maintenance reminders work?
When you close a work order, enter when the next service is due, by kilometres, by date or both. The alert centre shows it as due within 30 days, within 7 days or overdue, and the owner can get it on WhatsApp. Scheduled tasks also plan the next due point automatically.
- Service due alerts by km use the latest odometer from trips and fuel.
- Simple checks (oil, coolant, tyre pressure) can be assigned to the driver app.
- Downtime days show how long a vehicle stood in the workshop.
How does tyre tracking work?
Each tyre is registered with its serial number, brand, size, purchase price and supplier, and whether it is new or retreaded. You fit it to a vehicle position on an axle diagram, and when it comes off you record the km and the reason. The app works out km run and cost per km.
Retread counts and the tyre cost report show which tyres fail early and which suppliers last longest. Tyres are part of the Pro and Premium plans.
What if we repair vehicles in our own workshop?
Pro and Premium include an own-workshop mode: job cards, a parts store, mechanics and bays for your own vehicles. If you also repair outside customers’ vehicles and bill them, the full workshop add-on adds estimates, GST job invoices and insurance claims. See the workshop page.
FAQ
Frequently asked questions
Can I record repairs done at an outside garage?
Yes. A work order names the workshop, lists parts and labour, and stores the invoice photo. The cost goes to the vehicle’s P&L.
Does the app know when a service is due by kilometres?
Yes. It compares the due km with the vehicle’s latest odometer reading from trips and fuel entries and raises an alert as it gets close.
Which plan has tyre management?
Tyre register, fitment and tyre cost per km are in Pro and Premium. Maintenance work orders and service alerts are in every plan.
At a glance
- Available on: Maintenance on all plans; tyres on Pro and Premium
- Work order: number, date, vehicle, odometer, service type (periodic, breakdown, accident, body), workshop, parts rows, labour, downtime days, invoice photo and status.
- Next service due by km or date creates an alert.
- Scheduled maintenance tasks per vehicle; drivers can do simple checks in the driver app.
- Tyre register (Pro): serial, brand, size, purchase, new or retread, fitment position, removal reason, km run and cost per km.
- Battery register: serial-numbered batteries in the parts store, scheduled battery checks in the driver app, and warranty claims against the dealer.
- Repairs feed the vehicle P&L automatically.
Related modules
Workshop (own & garage billing)
Job cards, parts store, mechanics and bays; estimates, GST job invoices and insurance claims for outside vehicles.
Alerts & documents (VAHAN)
RC, insurance, FC, permit, road tax, PUC and licence expiry alerts on app and WhatsApp; VAHAN checks as an add-on.
Expenses
Tolls, parking, police/RTO, loading, food and repairs against the right vehicle and trip, with bill photos.
P&L reports
Profit per trip, vehicle, driver, customer and route; cost per km, break-even, outstanding ageing.
Start today
See your fleet’s profit this week
Add a few vehicles, record today’s trips and fuel, and watch the profit per trip and per vehicle appear. Our team in Thanjavur and Madurai can set it up with you on WhatsApp.
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